Privacy Policy

1. Data Controller

NovaCode Studio Comm. V.
Sint Jansstraat 6
8791 Waregem
Belgium

VAT: BE0538730080
Company ID: 0538.730.080
PEPPOL ID: 0208:0538730080

📧 info@novacode.studio
📞 +32 (0)468 220 586
🌐 http://www.novacode.studio

Legal representative:
Damien Rapoye – damien@novacodestudio.net

2. Personal data we process

We only process personal data that is necessary for the performance of our services, including:

• Identification data (name, company name)
• Contact details (email address, phone number)
• Billing and invoicing data
• Communication data (emails, contact forms)
• Technical data (IP address, browser type, operating system)

We do not process sensitive personal data.

3. Purposes of data processing

Your personal data is processed for the following purposes:

• Execution and follow-up of agreements
• Client administration and communication
• Invoicing and accounting obligations
• Improvement of our website and services
• Compliance with legal obligations

Your data will never be used for commercial or marketing purposes without your explicit consent.

4. Legal basis for processing

Personal data is processed on the basis of:

• The performance of a contract
• Your consent (where required)
• Legal obligations
• Legitimate interests (such as service delivery and security)

5. Data retention period

We do not retain personal data longer than necessary:

• As long as the contractual relationship exists
• In accordance with statutory retention periods (e.g. accounting laws)
• After termination, non-mandatory data will be deleted or anonymised

6. Sharing data with third parties

Personal data is never sold or rented.

Data may only be shared with:

• Hosting and IT service providers
• Accounting or administrative partners
• Public authorities where legally required

Appropriate data processing agreements are concluded with these parties in accordance with GDPR.

7. Data security

NovaCode Studio implements appropriate technical and organisational measures to protect personal data against:

• Unauthorised access
• Loss
• Misuse
• Unlawful alteration

8. Your rights as a data subject

You have the right at any time to:

• Access your personal data
• Rectify inaccurate data
• Request erasure (“right to be forgotten”)
• Restrict processing
• Data portability
• Object to processing
• Withdraw your consent

Requests can be submitted to:
📧 info@novacode.studio

We will respond within 30 days.

You also have the right to lodge a complaint with the Belgian Data Protection Authority (DPA).

9. Cookies

NovaCode Studio uses functional and analytical cookies to ensure proper operation and to improve the performance of the website.

Upon your first visit, you are informed about the use of cookies.
You may disable cookies at any time via your browser settings.

10. Changes to this Privacy Policy

NovaCode Studio reserves the right to amend this Privacy Policy at any time.
The most recent version is always available on the website.